Privacy Policy

Privacy Policy for TelephoneDirectory-UK.Space

Last updated: [9/26/2025]

We at TelephoneDirectory-UK.Space (“we,” “our,” “us”) take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use our website https://telephonedirectory-uk.space (the “Site”).

We are committed to complying with the General Data Protection Regulation (GDPR), the UK GDPR, and other applicable data protection laws.

Data Sources and Register Information

Our service displays business and economic information that is legally required to be published by European companies. This includes data from:

  • Commercial Registers
  • Insolvency Registers
  • Federal Gazettes and other official publications

Such register data is public information. We present it in structured and searchable form but cannot remove or alter it unless the competent authority or official source has corrected it.

Personal Data We Collect

When you use our Site or our services, we may collect the following categories of personal data:

  • Register data (public company and director information from official sources)
  • Inventory data (e.g., customer names, billing addresses)
  • Contact details (e.g., email, phone)
  • Communication data (e.g., messages sent to us)
  • Contract data (e.g., subscription information, payments)
  • Usage data (e.g., pages visited, time spent, preferences)
  • Meta/technical data (e.g., IP address, browser type, device information)

Lawful Bases for Processing

We process personal data only where legally permitted:

  • Contract performance (Art. 6(1)(b) GDPR): to provide requested services, manage subscriptions, and process payments.
  • Legal obligations (Art. 6(1)(c) GDPR): to comply with tax, accounting, and retention laws.
  • Legitimate interests (Art. 6(1)(f) GDPR): to improve our Site, prevent misuse, secure our systems, and provide efficient services.
  • Consent (Art. 6(1)(a) GDPR): for cookies, analytics, and advertising where legally required.

Data Security

  • Our Site uses HTTPS with industry-standard SSL/TLS encryption (rated “A+” in SSL-Labs).
  • We implement technical and organizational measures to protect personal data in line with Art. 32 GDPR.
  • In the event of a data breach, we will notify affected users and supervisory authorities in accordance with Art. 33–34 GDPR.

Data Sharing and Third Parties

We only share personal data with third parties where necessary and lawful. Examples include:

  • Payment providers (e.g., Stripe, PayPal, Billwerk, Billomat)
  • Hosting providers (currently Google LLC, under GDPR Data Processing Agreement + Standard Contractual Clauses)
  • Analytics providers (Clicky by Roxr Software Ltd, with IP anonymization enabled)
  • IT and support service providers

We ensure all partners act under data processing agreements (DPAs) and, where applicable, Standard Contractual Clauses (SCCs) for transfers outside the EEA/UK.

We do not sell your personal data.

Cookies and Tracking

We use cookies and similar technologies to:

  • Remember user preferences and login sessions
  • Deliver advertising and prevent repeat banners
  • Analyze traffic and improve our Site

Cookie Consent

Non-essential cookies (analytics, advertising) are only used with your prior consent (Art. 6(1)(a) GDPR). When you first visit our Site, you will see a cookie banner where you can accept or reject categories of cookies. You may change your preferences at any time.

For details, please see our [Cookie Policy].

Analytics and IP Logging

  • Server logs store IP addresses, browser type, operating system, referrer URL, and time of access. Logs are retained for up to 12 months for security and troubleshooting, then deleted or anonymized.
  • Analytics are performed with Clicky (clicky.com), operated by Roxr Software Ltd (USA), under GDPR-compliant SCCs.
  • We use IP anonymization so that addresses cannot be directly linked to individuals.

User Accounts and Services

  • Users may create accounts to access premium features.
  • Account data (e.g., name, email, billing info) is processed to provide contractual services.
  • Data is retained for up to 4 years for service records, and 10 years where required by tax and accounting laws.
  • Users may delete their accounts at any time. We then remove personal data unless retention is legally required.

Third-Party Content Integration

We may embed or load external content, such as:

  • Google Fonts (via Google Ireland Limited; to minimize risk, we plan to self-host where possible).
  • Google Tag Manager (for managing tags; does not access personal data).

These providers may receive your IP address when content loads. We ensure safeguards through DPAs and SCCs.

Your Rights under GDPR

As a data subject, you have the following rights:

  • Access – to know what data we process about you (Art. 15 GDPR).
  • Rectification – to correct inaccurate or incomplete data (Art. 16 GDPR).
  • Erasure (“Right to be Forgotten”) – to request deletion under certain conditions (Art. 17 GDPR).
  • Restriction – to limit processing in specific circumstances (Art. 18 GDPR).
  • Portability – to receive your data in a machine-readable format (Art. 20 GDPR).
  • Objection – to processing based on legitimate interests or direct marketing (Art. 21 GDPR).
  • Withdraw Consent – to revoke previously given consent at any time (Art. 7(3) GDPR).
  • No Automated Decisions – to avoid decisions based solely on automated processing (Art. 22 GDPR).
  • Complaint – to file a complaint with your local supervisory authority if you believe your rights are infringed.

Data Retention

We only keep personal data as long as necessary:

  • Contractual data: 4 years after end of service.
  • Tax/accounting data: 10 years.
  • Analytics data: 18 months (pseudonymized).
  • Server logs: up to 12 months.

After these periods, data is securely deleted or anonymized.

Contact and Data Protection Officer

The controller responsible for data processing is:

TelephoneDirectory-UK.Space
[Add your business address here]
Email: info@telephonedirectory-uk.space

For privacy inquiries or to exercise your rights, contact our Data Protection Officer (DPO):

📧 Email: privacy@telephonedirectory-uk.space

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “last updated” date. Significant changes will be communicated via email (if you have an account) or by notice on the Site